Privacy Statement

NHS Scotland will collect the following data from you: your name, telephone, email and postal contact details, NI number, previous and current employment history, educational background, contact details for referees and equality and diversity data, if applicable, additional information to support any criminal reference checking and any other details as deemed relevant to the recruitment and onboarding process. We reserve the right to transfer your information to a third party involved in the recruitment process provided that the third party agrees to adhere to the terms of this Privacy Policy and provided that the third party only uses your Personal Data for the purposes that you provided it to us.  NHS Scotland will communicate with you predominantly via email, by providing your email address; you are consenting to receive correspondence relating to the recruitment process by email.

The data will be stored, processed, used and disclosed by us in the following ways: To provide our recruitment services to you and to facilitate the recruitment process; to enable you to submit your CV and/or application form, apply online for jobs; to answer your questions and enquiries; to share with third parties where we have retained them to provide services that we or you have requested including health assessments, assessment centres, qualifications and criminal reference checking services, verification of the details you have provided from third party source, psychometric evaluation or skill test; to use your information on an anonymised basis to monitor compliance with our equal opportunities policy; to carry out our obligations arising from any contracts entered into between you and us; to undertake statistical analysis of anonymised data (equality and diversity) and internal reporting through a candidate’s recruitment journey.

Unsuccessful candidates’ data will be securely destroyed 12 months after the decision is made that your application has been unsuccessful adhering to the statutory requirement to retain information for a select period to allow candidates to challenge recruitment decisions. Successful candidates’ information required for employment purposes will be retained throughout your employment and will be held in the appropriate employing boards HR system, all other documentation not relevant will be securely destroyed 12 months after your start date has been confirmed, this includes any supporting documentation which you provide for criminal reference checking, proof of address etc.

NHS Scotland is under a duty to protect the public funds it administers, and to this end will use the information you have provided on your application form for the prevention and detection of fraud. We may also share this information with other bodies responsible for auditing or administering public funds for these purposes. More detail and further information is available on the Audit Scotland website: www.audit-scotland.gov.uk/